Accomplish Goals with Project Hierarchy: What is and Levels

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The starting point of any project requires a project hierarchy to set clear goals, objectives, assigned tasks and classify key players which will be carrying out specific tasks. Any successful project led by the specific team members should not lack of commitment and clear goals at the start of the project. If we do that, we could wind up in a state of confusion within the team. We should avoid confusion and conflict, and use project hierarchy to set up the formula that will lead to success.

What is the project hierarchy?

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Project hierarchy is the strategy of organizing project tasks, objectives, employees, specific duties into different levels of need and importance.The priority order is given by the important task on the top and the least important task at the bottom. The project hierarchy consists of the steps and actions required to make the project successful. Its a process of organizing tasks and groups and arranging them by their importance. The objective is to visualize the project from its conception to the end result and define  the road where we will drive through.

Levels

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So, we know at this point that the project hierarchy sets all key players and tasks by their importance within the project. We will rank the players by their management importance within the project.

Let get into this!‍

• ‍Project owner: Is the highest position on the project hierarchy model. Project owner is the leader and multitasks. He develops, implements and oversees the project from the start to finish. As they are in the highest level of the project hierarchy they have the power to select the leading team members, assign tasks, make changes, and  have the power and control to lead a project. ‍
• Project sponsors:  Project sponsors are the ones that provide a specific budget for the project, and financial support. They work directly with the process owner and project managers to discuss the decisions made on the setting of clear goals and objectives.‍
• Project managers:  The project managers are lower-level members of the team. They are not responsible for setting the project goals or objectives. Their task is to break these larger tasks down into smaller, more manageable steps and supervise the day-to-day progress of the project. The project manager needs to set priorities for each task based on their importance in achieving the goal of the project. Also project managers are responsible for making sure that all the works get done on time and within the budget. They lead all the project management phases, making sure everyone is focused on their tasks and making sure they understand how important their roles are.‍
• Team leaders and team members: They are the lowest level of the project hierarchy. They are in charge of reporting any progress and changes to the project managers. They are in charge of organizing the team and developing effective strategies to complete the tasks. They need to be focused on their tasks.‍
• Junior project manager:  Is in charge of keeping a project moving forward smoothly, however, tasks may include a wide variety of things.

How does it works? 

It's vital that every level on the project hierarchy works. Each level will work it each team member and department have a clear understanding of all goals and objectives. It's important to not only have clear objectives from the beginning but also break these objectives into smaller tasks based on levels of importance and carrying them out focused.

Project hierarchy typically includes the following main objective levels:

• ‍Strategic objectives: As we said, having clear objectives is vital. Those high-level goals need to be aligned with the mission and vision of the organization, and the purpose of the project in order to be effective. ‍
• Project objectives:  The objectives need to be specific, measurable and time-bound goals. Which will be effective if they support the steps we will carry out and within the budget. The project objectives will also define the purpose of the project.‍
• Sub-project objectives:  The project objectives will break down into smaller manageable tasks. Which will be easier to define the steps to follow in order to complete it. ‍
• Task objectives:  The objectives define the specific activities and deliverables required to achieve sub-project or project objectives.‍
• Operational objectives:  These objectives are the ones that focus on the day-to-day management of the project. These include resource allocation, scheduling, risk management… Each objective must be defined correctly and accurately. Each level of objectives should be built upon the previous one, ensuring that the project achieves its objectives, is focused, and on track to meet success and see the goals and objectives achieved.

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Project Hierarchy And Its Effect On Goal Completion

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The project hierarchy has a significant impact and effect on goal completion, because it provides full control over the project, and a clear structure and framework for the team to follow. With the determination of the levels of importance and assigning each task we will set up the task that needs to be completed first and which can be performed later. To have a full determination of the project performance, we  should know how much time we should spend on each task and the steps to follow. 

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To sum up, the hierarchy ensures control over the projects, the more control we have, the desired quality and goals will be achieved. The hierarchy also ensures…

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• All smart goals, objectives and Sops for business are clearly defined and aligned with the project's overall purpose, and aligned with the organization's strategic objectives. This could determine exactly the steps we need to prioritize and increase effectiveness on our project.

• Goals and objectives are defined in a clear and measurable way, allowing the project team to track progress and make adjustments as needed. We can also measure how much time is spent on each task within our project. Then we will compare the time spent on each task with the amount of time that is estimated for that task in order to have a full comprehension of the project performance. 

• Each level of the hierarchy is built upon the previous one, this way creates a logical progression from high-level goals to specific, actionable tasks. Project hierarchy assigns tasks into different phases. As we said, tasks are organized in phases  from the most important ones to least ones. Each phase has its own set of tasks, and all depend on each other. If one phase fails, it will have an impact on all the other phases.

• The project stays focused and on track, the hierarchy provides a roadmap for the project to the team members to follow. Working on a group project is full of challenges. We need to be focused and set a clear goal, because as soon as the project starts, everything changes. Team members may not deliver their part on time due to bad communication or bad set of goals. If they do not carry our their tasks correctly and on time, this could trigger a bad performance of the project. Hierarchy provides to everyone on the team to be focused, and a clear communication on the goals. Hierarchy gives detail to the team members of defining roles and responsibilities within their respective departments.

By following the project hierarchy, the project team can increase the likelihood of success by ensuring that all goals and objectives are aligned, well-defined, and supported by a clear and structured plan. This can ultimately lead to more efficient and effective goal completion.

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Conclusion

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The project hierarchy provides an accurate definition of the roles and responsibilities, and provides a clear understanding of the goals and strategies to follow. In order to work as team members, we need to keep good communication in every level, departments. If every department is well defined and communicated, then we will experience success. If you are interested in productivity at work, we recommend you to visit Uphint, a step-by-step guide creator, with which you will forget about taking screenshots and texts to create processes or any types of sops.