Example training manual &  benefits

Example training manual & benefits

Hi! Great to see you back over here. If you arrived at this article, it is because you are looking for specific cases in which you can incorporate training manuals. And that’s exactly what we are going to cover today. We will be delivering you some examples that you can apply right now to your company or team you are working with. 

Just a few previous thoughts to always keep in mind before we start:

  • Training manuals are suitable for everyone and we have to make sure that they receive the message properly
  • They can come in different shapes such as written content (descriptive text), videos, or our favorite (spoiler: guides). 
  • They also differ in the channel of delivery such as physical handbooks vs digital guides

So, now that we are clear, let’s explore what training manuals are and our best examples so you can use them right now!

1. What is a training manual?

A training manual is a document that provides employees with detailed information and instructions on how to perform their job duties correctly and efficiently. 

Training manuals can include information about company policies and procedures, safety guidelines, and specific procedures for performing tasks or operating equipment. They can also include information about the company's culture, goals and values.

Pretty much related: How to create a training manual?

2. Why does your team need a training manual?

For clarity and consistency

Training manuals can provide teams with clear and consistent instructions on how to perform their job duties correctly and efficiently. This can help to ensure that everyone on the team is working in a similar way, which can improve collaboration and teamwork. 

Maybe you won’t notice any differences in the first week of training, but in the long run, results are granted: your teams will have the proper vision of their daily duties and will perform best over time, so don’t stress out and keep doing them until everyone is well trained.

The lighthouse

Training manuals can serve as a reference for employees to refer to as needed. This is related to the previous point. The key term here is vision. These training manuals will serve as a lighthouse for your team members. They feel lost in the sea? Well, look at that lighthouse over there! That will guide us to our goal!

Standardization

This type of guide will help to standardize the training process across a team. This can help to ensure that all team members receive the same level of training and information, which can promote consistency and fairness within the team. 

If everyone does it the same way, you will have a higher quality in the process, since you will experience less failures. This will also help you detect those aspects of the process where your team can improve and become the best players on the field!

Ensure compliance 

Manuals in general will provide your teams with information about the company's compliance policies and legal requirements, which can help to ensure that the team is operating in compliance with relevant laws and regulations. 

This can protect the company from legal liabilities and penalties. Doing so will give your teams borderlines and frames of reference where they know they can work properly and legally.

Knowledge transfer

Just like any guide, training manuals can be used as a tool to transfer knowledge from experienced team members to new team members. This can help to ensure that new team members receive the same level of training and information as more experienced team members, which can promote consistency and fairness within the team. Knowledge is one of the most valuable assets in companies and teams, and we have to make sure to maintain it as strong as we can.

3. Examples of a training manuals 

Employee onboarding manual

This type of manual is typically provided to new employees during their onboarding process. It contains information about the company's culture, policies, and procedures, as well as details about the employee's specific role and responsibilities. 

The benefit of an onboarding manual for employees is that it helps new hires to quickly become familiar with the company and their job, which can increase their productivity and job satisfaction. You can show them great practices for your workspace. For example, imagine at your company you are used to import contacts to hubspot frequently since you have lots of them stored in another file. Well, showing them how to import their contacts to hubspot in a few clicks.

https://app.uphint.com/guide/d3ac5698-26e6-42bd-bc99-7efd6eb0a3bf

Safety manual

This type of manual provides employees with information about the company's safety policies and procedures, as well as guidelines for safe work practices. The benefit of a safety manual is that it helps to prevent accidents and injuries in the workplace, which can save the company money and protect the well-being of employees. Previously we have talked about how training manuals can come in different shapes. Well, this is the case. We have found the classical example of how to lift heavy weight safely. This kind of training manual can help your workers to prevent injuries in the workplace so they can be as safe as possible.

Operations manual

This type of manual provides employees with detailed information about how to perform specific tasks or operate specific equipment. The benefit of an operations manual is that it helps to ensure that tasks are performed consistently and correctly, which can improve quality and productivity. Here we have a guide to show an employee how to properly create a project diagram using BlueworksLive as an operations tool.

https://app.uphint.com/guide/3b8453ec-1c46-4fcc-b982-6fa627699cdc

Customer service manual

We have talked about employee onboarding, but what about our customers? They often need onboarding too, mainly when we have to make sure they understand our tools properly. The benefit of a customer service manual is that it helps new customers to have a clear vision of what we are offering them, which can improve customer satisfaction and obtain higher retention rates.

Here you have an example of how to create your first Uphint, it is very easy. Check it out! With Uphint you can save 93% of your time spent on these time-consuming training guides. Uphint will generate guides in seconds, so you can use the time for other important tasks without worrying about your training manuals. 

 

https://app.uphint.com/guide/83986b7e-4eba-4fd1-a735-a6ff4f56f823

Technical manual: 

Remember when there were no computers and everyone had to do stuff manually? Me neither, but we now live in an era where we must stay updated with the latest technologies and become more productive (or at least that’s the idea). Well, this type of manual provides employees with information about how to use specific software or technology used in the company. The benefit of a technical manual is that it helps employees to quickly become proficient in using the software and technology, which can increase their productivity and job satisfaction.

Without a doubt, new technologies have lots of functionalities that we can use but we don’t know them at all. For example, did you know you can create an instant reply message for gmail when you are out of your workspace? Check it out now:

 

https://app.uphint.com/guide/0b3a5462-73f9-4835-b4b5-279e699ea64f

Related: How to record the screen in Windows or Mac

4. Wrapping everything up

Well, we have learned a lot, huh? You now know what training manuals are and why you should start using them in your workspace. And most importantly, you now have a sense of different examples and use cases where you can apply these sorts of guides. 

Remember to use Uphint to create wonderful and magical guides, made in seconds so you can share them with your team members and start becoming the master of training guides.

Sign up to Uphint now clicking here  

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