How to send a screenshot: step by step (desktop & mobile) easy 2023

In today's business world, where digital technology plays a fundamental role, the ability to share screenshots has become imperative for effective communication. From problem solving to collaborating on projects and clarifying details, the strategic use of screenshots has become an essential tool to boost productivity and facilitate understanding in the work environment.

‍

‍

Whether you're sitting at your desk in the office or on the go with your mobile device in hand, mastering the process of sending a screenshot can make all the difference in the way you communicate and collaborate with your colleagues and teams. That's why in this business guide for the year 2023, we'll provide you with a detailed and practical approach to capturing and sharing your screen, whether it's from your computer or mobile device.

‍

‍

No more misunderstandings or confusion when trying to visually describe what's shown on the screen. With this knowledge in your repertoire, you'll be fully prepared to get the most out of this valuable communication tool in the business arena. Get ready to master the art of sending screenshots and take your communication in the professional environment to the next level!

‍

Different ways to send a screenshot

Nowadays every click and scroll counts. The images captured from our devices are much more than just snapshots; They are eyewitnesses to our experiences, valuable tools, and often the key to communicating ideas effectively. We're going to discuss the various ways to send those screenshots and the amazing uses and purposes behind each still image. From sharing funny moments to providing detailed explanations, screenshots have become a visual language that transcends digital barriers.  

Undoubtedly, the versatility of screenshots makes them an invaluable tool in our digital day-to-day lives. Let's look at some examples of how screenshots can be used:

For Online Forums & Communities

The first step involves the screenshot, followed by access to the relevant online forum or community. The last phase consists of attaching the image to the post or reply, thus providing a visual element that enriches the online interaction.

In situations of Technical Support and creation of Technical Manuals

The process starts by capturing the screen of the problem experienced. Subsequently, a support conversation is initiated and the screenshot is attached to provide an accurate visual understanding of the issue, thus facilitating resolution.

In the field of Online Education

The screenshot is taken to illustrate a key concept. The image is then uploaded to the corresponding educational platform, improving visual comprehension for students and peers. In the latter case, it is very useful for the employee onboarding process

In the Activity Log ‍

the screenshot serves as a visual documentation of transactions or processes. Saving the image to a log file allows for efficient tracking, and later sharing becomes a valuable tool for future reference.

In the field of Creative Collaboration

Screenshot captures designs, illustrations, or any creative work. This image is used for online collaboration, facilitating visual communication and allowing for accurate and detailed feedback. This approach not only streamlines the creative process, but also improves the quality of collaboration.

As you can see, most job applications for screenshots focus on training, explaining, and documenting processes. Uphint offers a solution that simplifies this procedure, which in most cases is still done manually... (in the 21st century).

With Uphint, you can automatically generate step-by-step guides that include screenshots of the process. This is the most efficient way to document any digital procedure. You'll also save a lot of time in the process.

‍

There are other tools for taking screenshots that could be useful to you. Here are some examples:

‍

‍

‍Snagit: Offers advanced screen capture and editing features, ideal for users who need more advanced features.

ShareX: An open-source tool with a wide range of features, perfect for those looking for customization and versatility.

Lightshot: Simple and easy  to use, it's a great choice for quick captures and easy sharing.

Greenshot: An open-source tool with robust screen capture and editing features, suitable for users who want a free and powerful option.

Snip & Sketch (Windows 10):  A tool built into Windows 10 that offers screenshot and annotation features, convenient for Windows OS users.

Jing: A simple yet effective tool for screenshots and short video recordings, useful for users looking for simplicity.

Remember that the choice of tool depends on your specific needs and preferences.

‍

‍

In order to ensure a smooth experience in these procedures, regardless of the device you own and your intentions regarding its use, we explain some examples of how to do it step by step.

How to send a screenshot in an email on pc

Screenshot:

• Use the "PrtScn" (Print Screen) key to capture the entire screen. The image will be copied to the clipboard.
• Alternatively, you can use "Alt + PrtScn" to capture only the active window.

Open an image editing program:

• Open an image editing program like Paint, Paint 3D, or any other program of your choice.

Paste the screenshot:

• Press "Ctrl + V" to paste the screenshot into the image editing program.

Save the image:

‍

• Save the image with a name you can easily remember on your computer.

Compose the email:

• Open your email client (e.g., Outlook, Gmail, Thunderbird) and compose a new email.

Attach the screenshot:

• Look for the "Attach File" option or a paperclip icon in your email client and select the newly saved screenshot.

Send Email:

• Fill in the other fields of the email (recipient, subject, message body) and click "Send".

‍

How to send a screenshot on Mac

Full screenshot:

• Press Cmd (⌘) + Shift + 3. The screenshot will be saved to your desktop.

Capturing a selection:

• Press Cmd (⌘) + Shift + 4. Then, select the region you want to capture. The screenshot will be saved to your desktop.

Capturing a window:

• Press Cmd (⌘) + Shift + 4,  then press the space bar. Then, click on the window you want to capture. The screenshot will be saved to your desktop.

Attach the screenshot in an email:

Open the email:

• Open your email client (such as Mail) or a web mail service (such as Gmail).

Create a new email or reply:

• Start a new email or reply to an existing one as needed.

Attach the screenshot:

• Look for the option to attach a file. There's usually a clip icon or an option called "Attach File." Select your screenshot.

Send Email:

• Fill in the required fields (recipient, subject, message body) and click "Send".

‍

How to send a screenshot on Windows

Full screenshot:

• Press the PrtScn (or Print Screen) key. The screenshot will be copied to the clipboard, and you'll need to paste it into an image editing app or your email.

Active screenshot (current window):

• Press Alt + PrtScn. The screenshot will be copied to the clipboard, and you'll need to paste it into an image editing app or your email.

Screenshot of a single window (in focus):

• Open the window you want to capture and press Alt + PrtScn. The screenshot will be copied to the clipboard, and you'll need to paste it into an image editing app or your email.

Attach the screenshot in an email:

Open the e-mail program:

• Open your email client (such as Outlook) or access your online email service (such as Gmail).

Create a new email or reply:

• Start a new email or reply to an existing one as needed.

Attach the screenshot:

• In the body of the email or in the toolbar, look for the option to attach a file. It can be called "Attach File" or have a paperclip icon. Click this option.

Select and attach the screenshot:

• Select the screenshot you saved, or simply paste the copied screenshot to your clipboard.

Send Email:

• Fill in the required fields (recipient, subject, message body) and click "Send".

‍

If you want to send a screenshot without needing to attach it to an email, there are several options, depending on your needs and preferences:

1. Copy & Paste Directly:

• Capture the screen with PrtScn or Alt + PrtScn.

• Open an image editing program like Paint.
• Paste the screenshot into the program (Ctrl + V).
• Save the image.
• Use the saved image according to your needs.

2. Quick Capture & Paste:

• Use  the Windows key + Shift + S to open the screen crop tool (Windows 10 and later only).
• Select the region you want to capture.
• The screenshot will be automatically copied to the clipboard.
• Paste the screenshot where you need it (Ctrl + V).

3. Send Directly from Capture Tools:

• Use the Snipping Tool or Snip & Sketch to capture it.
• After you've taken your capture, look for options like "Send to" or "Share" to send your capture directly through various apps or services.

4. Use a Cloud Storage Platform:

• Save the screenshot to a folder synced with cloud services like Dropbox, Google Drive, or OneDrive.
• Share the link to the stored image.

5. Use Messaging Apps:

• If you're sharing the screenshot with someone in particular, some messaging apps (like WhatsApp, Slack, Telegram) allow you to send images directly from the app.

These options allow you to share screenshots efficiently without necessarily relying on an email. Choose the option that best suits your preferences and the specific situation you're working in.

‍

How to send a screenshot on Android

Screenshot:

• On most Android devices, you can capture the screen by simultaneously pressing and holding two buttons: the on/off button and the volume down button. May vary depending on the make and model of the device.
• On some devices, you can also swipe three fingers on the screen to take a screenshot.

See the screenshot:

• After taking the screenshot, a notification is usually displayed at the top of the screen. You can tap the notification to open the recent screenshot.

Share the screenshot:

• Once you've opened the screenshot, you should see options to share it. This can include a "Share" icon that looks like three dots connected or an option in the options menu.
• Tapping on the share option will open a menu that will allow you to select the app through which you want to share the screenshot.

Select the shipping app:

• After tapping on the "Share" option, a menu with different apps will open. You can choose the messaging app, email, or social media platform through which you want to send the screenshot.

Send the screenshot:

• Once you've selected the app, follow the steps to complete the submission process. It may involve choosing a contact, typing a message, and then tapping the send button.

How to send a screenshot on iphone

Method 1: Send Directly from Notification:

Capture the screen:

• Simultaneously press the On/Off button (located on the side or top of the iPhone) and the Home button (the circular button on the bottom of the front of the iPhone) or the Volume Up button (depending on the iPhone model).

Open the screenshot:

• After you take the screenshot, you'll see a thumbnail in the bottom left corner of the screen. Tap the thumbnail to open the screenshot.

Share the screenshot:

• Inside the screenshot, tap the share icon (square with an up arrow) in the bottom left corner.

Select Shipping Method:

• Choose the app or method through which you want to send the screenshot. You can select messages, email, social media, etc.

Send the screenshot:

• Follow the steps for the selected app to send the screenshot.

Method 2: From the Photos app:

Open the Photos app:

• Go to the "Photos" app on your iPhone.

Select the screenshot:

• Find and select the screenshot you want to send.

Tap the share icon:

• Tap the share icon (square with an up arrow) in the bottom-left corner.

Select Shipping Method:

• Choose the app or method through which you want to send the screenshot.

Send the screenshot:

• Follow the steps for the selected app to send the screenshot.

We've explored easy ways to capture your screen on Windows, Mac, and Android. We're talking about keyboard shortcuts, tools like Uphint, Snagit, Greenshot... Methods for sharing screenshots via email, social media, messaging apps, and cloud services. In short, capturing and sharing screens has become simpler and more versatile, adapting to our daily needs. I hope these tips will be useful to you in your future captures!